Title graphic made from The Daily Digi member exclusive kit My Life At Home
After spending time carefully placing elements and papers, choosing the perfect photos and drafting heartfelt journaling, your scrapbook page is done.
Now what do you do? You’re ready to give it a final name, create the full-resolution flattened copy, create a saved-for-web version for the scrapbook galleries, back it up and upload it.
Every digi scrapper has their own work flow. I’m going to share mine with you below.
When I am scrapping a photo or story-focussed page, I know when I start designing what it is going to be about, so I am able to name the layered file I am working in with its “final” name. Often though, I am doing pages that are product-driven (which is where I have a kit I want to use and I’ll figure out a subject mid-way through the designing process.) For these pages, I name the layered file with a draft title and then change it just before saving my flattened versions. I like to have the same file name for my layered and flattened versions of a layout so that I can group them together easily.
I name my files in this format: YYYY-MM-DD-ShortTitle. The date is the date that the page is about. So, if I’m scrapping something that happened in 2007, then I’ll put that date. (Usually I’m able to find the date from the photo I am using.) If the page is “timeless”, like a page about my thoughts on a certain book or a reflection on a past event where the present thoughts are the more critical aspect to the page, I’ll use today’s date.
I save my files into folders according to when I scrapped them. So all layouts created in 2012 are in my “2012 Layouts” folder. This works for me because I like being able to count the layouts at the end of the year to see how many pages I made. It also keeps the number of files in the folder manageable. I have created hundreds of layouts over the years so keeping them all in one folder would be overwhelming.
Within each annual layout folder, I create a “Printed” folder where I move the files (both layered and jpg) after I’ve uploaded the jpg to the printer’s site and submitted my print order.
Saving Both Layered and Flattened
Once I’m finished scrapbooking a page, I save and retain it in at least two formats: the layered (e.g. PSD, TIFF) and flattened (e.g. JPG).
No matter which format of layered file you prefer, it’s a good idea to save a layered version of your page, at least for a little while, for a few reasons:
- You might find a spelling mistake that needs correction before you print.
- If you forget what font you used and you’ll be able to go back and check.
- You might decide to turn the layout into a template for yourself.
- If you make a silly mistake (like saving your 12×12 layout jpg at 72dpi and discovering it only after you’ve printed a horrible quality image), you’ll want to be able to fix it.
Personally, I don’t bother to delete layered page files ever, even after I’ve printed my pages. Memory is so inexpensive these days that it is a more efficient use of my time to just to add more memory than to make decisions about which files to keep and which to delete.
I create a 12×12 copy of my page in JPG format, which I sharpen slightly. (You can read more about sharpening for printing here.) I print in 8×8 but my preferred printer is able to take a 12×12 image and print 8×8 without any further adjustments on my end. (You can read Steph’s independent review of printers here.)
After saving my full-size image, I then shrink my layout to a 600×600 pixel jpg at 72dpi for use in the galleries. I created a simple action in Photoshop to do this for in one click. I also like to sharpen my gallery-sized image to make it a bit more crisp. (You can read more about sharpening for galleries here.) Here is a comparison for you:
Saved-for-web, not sharpened:
Supplies: Autumn Memories by Designs by Anita; Solos Part II by Busy Bee Designs
The difference isn’t too noticeable, but I think it takes a bit of the fuzziness of saving-for-web away.
I use an online back-up company which automatically backs-up my files to a remote location. There are several companies that provide this service. (I recently lost my EHD and most of its files so once I have the restore complete, I’ll come back and post about my experience with restoring.)
If you don’t use an online back-up, then you’ll need to find an alternate solution – whether it’s using an EHD, burning DVDs, etc.
Remember, there is no question about IF your hard drive will fail. The only question is WHEN. Backing-up is so important.
Now that my page is done and saved in all its different formats, I upload it to several different locations.
First, I upload the 12×12 jpg to Flickr and include all the credits. I like to do this so that I have all the information together in one spot. I recently heard on The Digi Show about saving all the credit information in the scrapbook page file metadata via Photoshop. I haven’t tried it myself, but I think I might incorporate this into my workflow!
Next, I open up browser tabs for all the galleries where I want to post the page. Then, using copy and paste, I input all the credit information and title for all the galleries. Lastly, I select the photo for each gallery and hit submit.
To keep shipping costs to a minimum over the year, I only print once or twice annually, usually when there’s a sale on. No matter which printer you use, if you follow their Facebook page or subscribe to their newsletter, you’ll always be informed in advance of sales so that you have time to upload your photos.
Once I receive the printed layouts, I stack them neatly in a pile on my bookshelf…and then never seem to get around to putting them into my albums!
Okay, so you might not want to take note of that last part!
All In a Few Minutes!
Now that I’ve typed up this long post, I realize I have made a 10 minute process of naming, saving, organizing, backing up and uploading into something that seems much longer! I’ve been following the same basic process for years so it is second nature to me.
I think your digi scrapbooking workflow should be as simple or complex as you need it to be to accomplish what you want to do. Maybe you don’t post in the galleries so there’s no need to create a web-size version. Maybe you blog your pages, so that adds to your workflow. It’s a unique process for each scrapbooker.
Now that I’ve shared what I do, please leave a note in the comments if you do something similar or if you have a different workflow. I’m always interested to hear other ways of completing these key scrapbooking tasks.