How to organize digital scrapbook supplies is a popular topic in digi community forums. It is so easy to get overwhelmed with supplies and to lose purchases in the hundreds and hundreds of files on our computers.
For many years now, I have been organizing my digital supplies using the ACDSee software. I like that it works much like the Windows File Explorer in that it automatically allows us to browse files without having to import them into the database first. (This is in contrast to Adobe Lightroom which requires that files be imported into the Lightroom database before they can be viewed.)
I organize all of my kits in the exact same way. Let’s look at my folder of Kristin Cronin-Barrow kits. You can see that I have folders for each kit and that the preview shows up on the folder icon. (I love this feature because I can quickly visually scan the folders to find the right product for my scrapbook page.)
To have that kit preview show up on the folder icon, it has to be stored in the top-level folder and not any of the sub-folders. Here is everything in my folder:
- Alpha sub-folder
- Elements sub-folder
- Papers sub-folder
- Kit preview
The next step is to tag the preview image with the Designer’s Name, Store and Product Type. In the image below, you can see that I’ve tagged this preview with Kristin’s name because it has a check mark beside it. In this example, I have not yet tagged it with the store name:
Now, if I select Kristin’s name in my category list, ACDSee pulls up all images tagged with her name. Because I tag only the previews, my results look almost like a mini-store, full of product previews. I can right-click on any of them and select “Go to file…” to browse individual product files.
And that’s it! I organize and tag kits as soon as I download them and it takes less than a minute to do each kit. This system works for me because it isn’t overly complicated and because it suits my one-kit-per-page scrapbooking style.
How do you organize your kits?